Creating a Healthy Email Perception

Technology use has become more prevalent in the last decade and with help from the Internet, students have been able to attend class’s right from the comfort of their own home.  Although technology has opened up many doors to help aid students in their educational goals it has also presented challenges with communication in the online classroom.

Formulating a well-structured email is crucial in distance learning as it builds not only on your relationship with your instructor but also is an essential skill that all students and faculty should develop.   There is less confusion and distress when email communication is organized and professional.

Here are some tips that can encourage healthy and efficient email communication.

- Express the main content in your email by utilizing the Subject Line.  Your subject will indicate what your email correspondence entails.  Also, developing a strong title can be perceived as a quick summary and allows preparation for your reader.

- Choose a friendly Greeting.  Opening your email with “hello” or “good evening” is always a pleasant gesture.

- Be mindful of the Font you select.  Calibri and Arial are both simple selections that prevent challenges for those with sensitive vision.

- Try not to use extreme colors such as red.  Selecting a neutral Color such as blue is a gentle way to highlight specific points in your email.

- Always present yourself Professionally.  Writing in text message lingo is casual and lacks a sound composure.

- Never write in Caps Lock.  Capitalizing all letters in a word or sentence displays aggression and has high risks of offending your reader.

- Discuss if a Response is needed.  Requesting feedback clarifies that your email is not just information but an open discussion.

- Review your email, perhaps by reading it out loud or asking a friend to read it.  Since no two people are alike, achieving a balanced perception is vital.

Keep in mind that writing proper emails is an ability that everyone can learn and practice.  Furthermore, reading email communication is equally as important.  Email perception is a delicate matter that both instructor and student can work to interpret with fair approaches.

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